ITS S&S Framework News

ITS S&S framework provides clarity, consistency and a
safer system

The Waka Kotahi NZ Transport Agency intelligent transport systems standards and specifications
(ITS S&S) define the requirements for the design, delivery and integration of ITS equipment, such
as electronic signs and CCTV cameras, in our transport network.

A framework is now in place to initiate new or make updates to existing ITS S&S documents used
by Waka Kotahi, transport sector partners and the ITS industry. The new framework provides
opportunities for ITS users such as Transport Operation Centres (TOCs) and subject matter
experts (SMEs) to collaborate and contribute to the S&S documents. 

It ensures that our ITS S&S documentation is produced to a high quality so that we can deliver a
safer system for all users and provides certainty, consistency and clarity for people in the transport
system and industry partners.

Roles in the framework include a working group of Waka Kotahi representatives who work with ITS
suppliers, approvers and SMEs. This ensures that a standard or specification is not created or
updated in isolation of our work on the network or without our wider business knowledge.
The ITS S&S framework is currently being used to produce 11 quality standards and specifications
documents. Over 80 documents will be assessed and prioritised for review based on need, impact
and outcome. 

Delivering a framework by which we can create the specifications and standards that we need in
order to effectively, and consistently, deliver change to our networks is a great milestone and one
that I’m proud that the team have achieved,’ says Tim Duly, Waka Kotahi Head of Technology

'The framework is a positive step forward in helping improve safety and create more consistency
and clarity for users on city motorways and rural roads. We have enjoyed the opportunity to
contribute and look forward to applying our expertise to more documents for the industry in the
future,’ says Blair Monk, Principal Transport at Aurecon and ITSNZ Director.

Having a framework means there are defined processes and procedures for future delivery of all
standards and specification documents. It includes working with several external authors,
managing different entities, and the consultation processes. This ensures the requirements are
captured in the documents in a consistent manner. The author’s guide ensures consistency across
all documents. 

The steps outlined in the framework to produce the standards and specifications documents
1. Generating/authoring a document
2. Consulting SMEs for technical input
3. Going through an expert panel review with several reviewers per document
4. Managing impact on affected stakeholders due to any changes
5. Consultation with the wider ITS industry and Road Controlling Authority (RCA)
6. Ratification of the documents by the Waka Kotahi ratification group
7. Documents are approved, issued, and published on the ITS webpage as the current document.

Waka Kotahi website ITS pages

High quality and consistent S&S documents also ensure that during the procurement stage 
suppliers clearly understand what the requirements are, making it an easier, open and transparent 

The ITS industry is positive about the structured approach we are taking to create ITS S&S
documents, particularly around the opportunity to review draft versions and provide feedback.

We need your help! Register to help shape ITS in NZ

A crucial part of ITS S&S documentation is the feedback you provide. Get involved in reviewing
draft ITS S&S documents and help shape ITS in New Zealand. You only need to register on our
webpage and you will receive communication from us regarding the documents you want to
provide feedback on.

Help shape ITS – Waka Kotahi website

What are the benefits of this framework?

Providing new or updated ITS S&S documentation benefits all national transport network projects.
Ensuring the consistency and quality standard of our ITS helps Waka Kotahi realise the full benefit
of our network upgrade and ensures a safer system for all users through:

  • Providing safer outcomes, road safety, and risk reduction, delivering our part in the Road to
    Zero strategy
  • Certainty by ensuring that during the planning and procurement stage planners, designers
    and external suppliers clearly understand current ITS requirements.
  • Consistency of ITS nationwide. This helps us consolidate the types of devices used on the
    network and to make the most out of what we have by managing it well.
  • Procurement of fit for purpose ITS kit for transport infrastructure projects by reducing the
    risk of increased project costs of retrofitting an ITS solution.
  • All the currently identified ITS S&S documents (84 in total) will be assessed and prioritised for
    review based on need, impact and outcome.

How does it work?

The framework consists of repeatable roles-based processes to support the creation and ongoing
maintenance of the ITS S&S documents. The documents are created or updated using both
internal and external subject matter experts, and in consultation with the industry. This enables an
open environment for collaboration and transparency to ensure we work closely with the industry.

Where do I find more information?
For more information about the framework and ITS S&S, visit the webpage or send an email to the

Intelligent Transport Systems – Waka Kotahi website